What You Need to Know
PIs and Fund Managers, review this page to learn more about invoice approvals, system access, and training that will apply for your role with the BruinBuy Plus go-live.
Subaward/subcontract invoices will be approved in BruinBuy Plus. This is a change from the current state, where approval is obtained outside the system.
- First, Accounts Payable receives and reviews the invoice.
- Second, the responsible Fund Manager and PI will review and approve the invoice.
- Finally, Accounts Payable will pay the invoice.
Both fund managers and PIs are required to review and approve the invoice in order for it to get paid.
PIs with open awards that have subawards or subcontracts will be granted BruinBuy Plus access to review and approve subaward/subcontract invoices in the system. As new awards or subawards open, there will be a process to onboard PIs into BruinBuy Plus as needed to approve subsequent invoices.
Select Fund Managers will be designated as a reviewer and approver of subaward and subcontract invoices in BruinBuy Plus.
Training for PIs and Fund Managers
PIs and designated Fund Managers will take a short training that is exclusively focused on basic navigation and reviewing and approving subaward and subcontract invoices in BruinBuy Plus:
- PIs will take an eLearning addressing mobile invoice approvals, receiving, and assigning a substitute approver
- Fund Managers will take an eLearning addressing mobile invoice approvals, in-system invoice approvals, receiving, and assigning a substitute approver
Plan to set aside approximately one hour for training. For more information, visit the BruinBuy Plus Training webpage.