What You Need to Know
Campus Buyers, review this page to learn more about the process changes, system enhancements, and training that will apply to your role with the BruinBuy Plus go-live.
- System access: All existing BruinBuy users will have access to BruinBuy Plus and will maintain their current level of access and authority in BruinBuy Plus
- Spend limits: Spend limits will not change for existing Campus Buyers
- Custom spend & Full Account Units (FAUs): Existing custom spend limits and assigned FAUs will apply in BruinBuy Plus
Process Changes
- Campus Buyers will no longer be responsible for vendor onboarding
- One-time payees will need to register in PaymentWorks
- Form functionality will replace Order Classes and will be used for special item requests
- Purchase Orders (POs) will be automatically sent to vendors after approval
- Non-travel employee reimbursements will be completed in Concur
System Enhancements
- Invoice payment status look-up
- Robust search and reporting functionality on data around requisitions, POs, receipts, and invoices
- Ability to make comments on receipts, requisitions, POs, and invoices
- Ability to add items from multiple vendors to a cart
- A guided buying experience that alerts and informs users of information and documents needed
For a full list of process changes and system enhancements, please review the Changes for Campus Buyers resource.
Training for Campus Buyers
As a Campus Buyer, you will complete instructor-led training addressing the procurement lifecycle phases most relevant to your role. Plan to set aside
approximately seven hours to complete training. For more information, visit the BruinBuy Plus Training webpage.